Operations Coordinator (44440)

Organised, precise and comfortable juggling data across several systems? An international pharmaceutical company in Prague is looking for a Operations Coordinator to support its Business Planning & External Partnerships team. You will coordinate onboarding of external resources and contractors, maintain resource records in Planview, support purchase order processes and help reconcile month-end activities. Required are 2–5 years of experience in business operations, procurement support or finance administration, advanced Microsoft Excel, strong attention to detail and English C1.

🚀 Project
- operational support for the Business Planning & External Partnerships (BP&EP) team
- coordinating onboarding activities for external resources and contractors and ensuring onboarding documentation is complete and submitted on time
- liaising with vendors, hiring managers, Business Operations and external workforce management teams
- maintaining onboarding and offboarding trackers, monitoring contractor start and end dates and supporting extension processes
- supporting data quality and compliance checks for external workforce records
- creating and maintaining external resource records in Planview
- supporting purchase requisition and purchase order creation and tracking purchase orders throughout their lifecycle
- supporting goods receipts, invoice tracking and resolution of issues
- reconciling month-end activities

🎯 Skills
- 2–5 years of experience in business operations, procurement support or finance administration
- experience managing data across multiple systems
- advanced Microsoft Excel
- strong attention to detail and data accuracy
- ability to manage multiple priorities and deadlines
- excellent communication and stakeholder management skills
- English C1

💡 Nice to have
- Planview
- SAP / purchase order processes
- Jira

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